Expenditure Officer - Part Time

Location: Gunnedah, NSW - Gunnedah Shire Council Administration Building

Contract Type: Part-Time, 15 hours per week (Option to work over 2 or 3 days)

Salary Range: Grade 8-9 ($37.15 - $43.09/hour + 12% Superannuation)

Application Deadline: 5:00pm, Monday 28 September 2026

A council truly passionate about community!

Gunnedah Shire Council is an integral part of the Gunnedah community, a vibrant, warm and friendly town surrounded by the expansive Liverpool Plains and framed by the Nandewar Ranges. At Gunnedah Shire Council we are committed to providing a friendly and helpful service to all stakeholders. We are dedicated to Gunnedah being a liveable and accessible community for all ages and demographics. Additionally, as a council we are proud to promote economic and business development in the region.

We are not only invested in the people of Gunnedah, we are also heavily invested in its employees and their future careers.

Gunnedah Shire Council is seeking a motivated and collaborative professional to join our Finance team!

• Worked in Finance? Looking for a tree change? Something part-time with stability and long-term career growth opportunity? This is the role for you.
• Fantastic opportunity to advance your career in a vibrant local community with flexible working days and hours on offer.
• Receive an attractive hourly rate + super, salary packaging options and pro-rata leave entitlements (MyLeave, Long Service Leave and More!)
• Additional benefits include relocation assistance for the right applicant, ongoing professional development opportunities and negotiable flexibility!

Our Next Expenditure Officer

Reporting to the Senior Expenditure Officer, this permanent part-time role will focus on ensuring Council's creditors are paid correctly and on time within Council's Purchasing Terms & Conditions Policy. You will also be responsible for assisting internal customers in timely payment of creditors, respond to creditor enquiries in a professional manner and ensure full compliance with taxation legislations such as GST and FBT.

With flexible working days and hours, the successful candidate will work either 2 days at 7.5hrs/day or 3 days at 5 hrs/day with ideal days of work being Tuesday and Thursday (Open to the availability of the successful candidate).

Key Responsibilities for this role include:

• Computer input and reconciliation of creditors.
• Certify computer produced purchase orders and obtain all relevant certifications, attach cheque/EFT and submit for signing.
• Reconciliation of creditor statements and follow-up outstanding invoices.
• Processing of contractors and royalty payments.
• Prepare claims and payments for Councillor meeting attendances and travel expenses.
• Ensure creditors documentation completed by Council Officers are received on a timely basis.
• Handle correspondence, complaints, queries, etc. regarding creditor accounts.
• Provide assistance and relief to staff in the Finance department of Council as required and undertake other tasks as required to meet the desired outcomes of the department. (For Example: Bank Reconciliation, Journal entry).
• Process appropriate documentation returns in accordance with GST legislation.
• Process direct debits on Bank statements to creditors system.
• Assist in the preparation and lodgement of various taxation returns to meet legislative requirements including but not limited to BAS, FBT, and Payroll Tax.
• End of Month close off of Civica Accounts Payable.
• Goods Receipting of Purchase orders.
• Maintain petty cash registers.
• Processing of rates, water, debtor and trust refunds.
• Undertake tasks in a manner that ensures complete and accurate financial records are captured and maintained within the appropriate systems and in accordance with Legislation, Council Policies, Management Directives and Procedures.
• Other duties as allocated from time to time.
• Provide quality administration support as required.

To read the full position description, please click here.

What You’ll Bring to the Team

To be successful you will have prior experience and knowledge in accounts payable and reconciliation processes. Certificate III Business Administration or equivalent experience will be highly regarded. Candidates who have strong computer skills and data input experience also will be highly regarded. Ability to work as part of a diverse team, good communication and public relation skills and problem solving skills will see the successful candidate perform well in this role. The successful candidate will also have an eye for detail, exercise diligence and ensure compliance with Council's policies and procedures.

Key requirements for this position include:

• Knowledge of accounts payable and reconciliation procedures.
• Ability to work as part of a diverse team.
• Strong computer and data input skills.
• Demonstrated skills and knowledge in user of Microsoft Office applications.
• Good communication and public relations skills.
• Self-motivated nature with demonstrated problem solving skills.
• Understanding of and ability to comply with Occupational Health and Safety, Risk Management and Equal Opportunity principles.
• Ability and continued commitment to work according to Councils’ policies and Code of Conduct, with or without supervision.
• Current valid NSW Class C Drivers Licence (ongoing employment is conditional on maintaining this Licence).

* While not required, desirable characteristics of a successful candidate could include:

• Experience in Local Government.
• Experience with Civica Authority.
• Knowledge of taxation issues (FBT, GST).

No candidate will meet every single desired qualification or skill. If your experience looks a little different from what we have identified and you think you can bring value to the role, we would love to learn more about you!

Why Join Gunnedah Shire Council?

Working at Gunnedah Shire Council offers a range of benefits, some of which include:

• Access to MyLeave - Up to an additional 5 days of leave each year to support a healthy and flexible work-life balance. 

• Receive Long Service Leave after only 5 years!

• Receive annual award salary increases with potential for further increases during performance appraisal cycles.

• Salary packaging and salary sacrificing options available - Salary Packaging Australia

• Eligible staff can access 14 weeks of paid parental leave (or 28 weeks at half pay)!

• Professional development and career growth opportunities.

• Opportunity to make a meaningful impact on the community.

• Access to employee wellbeing programs

• Active social club

For further information regarding this role please contact Kylie McDonald, Manager Finance, on 02 6740 2100 or see the Position Description

How to Apply

Please read the Position Description by clicking on the link above. It is important to read this carefully to understand what the job involves.

No candidate will meet every single desired qualification or skill. If your experience looks a little different from what we have identified and you think you can bring value to the role, we would love to learn more about you!

If this sounds like you, click the Apply button below, complete the application form. Please ensure you answer all questions and upload a current resume and cover letter outlining your suitability for this role, as well as any copies of relevant qualifications that support your application. The use of AI to assist with creating and formatting documents is welcomed; however, written responses should remain thoughtful and personalised, as generic or impersonal submissions may be viewed less favourably.

Only candidates with current Australian work rights (Australian citizens, permanent residents, NZ citizens with a current passport, valid work visa) will be considered.

Further information

As part of the recruitment process, suitable applicants will be required to complete pre-employment screening which may include relevant background checks, functional capacity assessment and drug and alcohol screening. Our recruitment process is primarily via system generated emails.  Please ensure your email is correct before submitting your application to avoid missing crucial updates and outcomes.

Email notifications may include application confirmation, interview invitations, request for references, and application outcomes. Please check your email regularly, including your junk email.

Council is an equal opportunity employer is committed to a merit-based workforce that encompasses inclusiveness and diversity in an environment of mutual respect. We invite, encourage, welcome and value candidate of all ages and from all backgrounds.

For all enquiries regarding the application and recruitment process, please contact the People and Culture team on 02 6740 2100 or peopleandculture@gunnedah.nsw.gov.au

For essential workers and their families moving to Gunnedah, The Welcome Experience is a free program aimed at providing free personalised support for a range of services such as housing, education, partner job opportunities, and community connection. To learn more and register for the program please click here: The Welcome Experience | NSW Government.